Job title: Permit Document Controller 

Location: Hinkley Point Somerset (limited off-site travel) 

Contract Type: Permanent  

Salary: Starting from £ 36,000 per annum (depending on experience)

Working Hours: 39 hours per week 

Shift Pattern: 9 days fortnight (Monday to Friday for week 1 and Monday to Thursday for week 2) - Monday to Friday shift pattern is also available.

Please note: There is limited opportunity for remote working due to the nature of the role.  

Working at HPC as part of the Document Control and Quality Team, you will administer the Wilson James Document Control systems and coordinate the Permit, Work Authorisation process ensuring compliance with Wilson James and NNB requirements - liaising with the Project Teams, Permit Office and other Stakeholders to ensure timely applications and renewals.

In addition, you will support in the administration of the Wilson James Quality Assurance and Document Control team processes, activities and systems.

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About Wilson James: 

Wilson James have been raising standards in construction logistics, security, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK.  

At Wilson James, we are proud to play a vital role in the success of Hinkley Point C, one of the UK's most significant infrastructure projects. As a trusted partner, we provide expert logistics and workforce support to ensure the seamless operation of this large-scale nuclear power development. 

With over 30 years of experience and a strong commitment to safety, efficiency, and innovation, Wilson James is proud to contribute to building a cleaner energy future for the UK.  

Join us and be part of a team that makes a real impact! 

What we can offer you: 

• Salary starting from £36,000 (depending on experience) 
• 8.5% bonus 
• Flexible shift pattern.  
• Travel allowance. 
• Park & ride service available at your closest location. 
• 25 days of annual leave 
• Life assurance scheme 
• Company sick pay 
• Pension Scheme 5% employer contribution 
• Access to online GP 
• Access to an industry-leading Employee Benefits Platform offering lifestyle savings and discounts on most high street retailers, a Reward and Recognition programme. 
• Employee Assistance Programme that provides a health and wellbeing support service 
• As an employer of choice, we focus on wellbeing, training, and career progression. 
• Opportunity of quick progression to a senior level.  
• Support in professional development through access to relevant training opportunities fully funded by the organisation. 

Key Responsibilities: 

• Administer the Document Control systems including the EDRMS (Electronic Document and Records Management System) and act as a Central Coordinator of WJ Work Authorisation and Permit applications
• Maintain a Permit and Work Authorisation tracker and support with the maintenance of other Document Control and Quality trackers.
• Support the WJ Project teams with documentation - quality checking, formatting, uploading and distributing and collating.
• Liaise with the WJ Project Teams and Permit Office to ensure that application and renewal deadlines are met
• Work with all stakeholders, including NNB staff, to mitigate any issues arising in the processes relating to documentation, information and application submission
• Coordinate the internal review and approval process - updating the Review and Approval matrix as necessary
• Liaise with other contractors/NNB and use other systems e.g. Teamcenter and Field View, to support the external review of documentation and documentation compliance
• Maintain and update the WJ Permit Coordination Plan
• Generate Permit and Work Authorisation related reports e.g. Status reports
• Provide training, guidance and support on the WJ Document Control and Permit systems and processes including Asite.
• Undertake and support other Document Control and Quality activities as required
• Provide Document Control cover as needed.

What do we need from you: 

Skills, Qualification, and Experience 

Essential 

• Proven administration and document control experience
• You must successfully complete the Client's Permit Acceptors course, which will be provided as part of your role
• CITB HS&E Operative Test (Must be obtained before the start date)
• Excellent interpersonal skills and written communication skills
• Intermediate/Advanced IT Skills – Word, Excel, PDFs and PowerPoint
• Strong organisational and administration skills with accompanying attention to detail
• Ability to interact effectively with internal and external staff at all levels
• Demonstrate reliability including the ability to deliver high standards of both punctuality and attendance to ensure team effectiveness and availability.

Desirable  

• Experience of quality processes
• Full Driving Licence

Site Specific Information: 

• You must be able to provide a 3-year work history and required vetting process in line with HPC protocols.  
• You must be able to obtain the HPC pass.  
• The site is located remotely and a bus journey of 45 minutes each way is required to gain access.