Executive Assistant

Permanent
Location: Westcliff-on-Sea, Essex - Office based
Hours: Monday - Friday, 40 hours per week
Pay: £35,000 pa

Are you brilliant at organisation? Do you thrive in fast-paced environments? This is your moment! We're looking for a proactive Executive Assistant to support our Board Directors and keep our operations running like clockwork.

About the Role:
As an Executive Assistant, you will be responsible for:

• Be the right-hand to our Board Directors—manage busy diaries, book travel, and provide administrative support.
• Arrange complex travel itineraries and accommodations with precision.
• Be the welcoming face of the business by supporting our reception team when needed.
• Liaise confidently with clients, stakeholders, and internal teams.
• Maintain an efficient electronic filing system and ensure processes are kept up to date.
• Assist with onboarding new Board Directors and coordinate cross-departmental projects.
• Represent senior management and communicate on their behalf with professionalism and discretion.
• Attend key meetings, prepare agendas, take minutes, and follow through on action points.

Why Join Us?

• Annual leave entitlement of 22 days, plus annual leave and a holiday purchase scheme
• Lifestyle Benefits – Mortgage and financial advice, vouchers for various shopping outlets and food stores, employee referral scheme. 
• Learning & Development – we actively encourage progression and offer various eLearning courses, progression, training whilst on site, apprenticeships, and in-house training courses.  
• Health and Wellbeing – Life assurance scheme, access to mental health support specialists
• Access to an Online GP for you and your dependents. 
• Financial support 
• Discounts on hundreds of retail sites

What we are looking for:

• Proven experience in a similar Executive Assistant or senior administrative role.
• Strong IT skills – confident in Outlook, Word, Excel, and PowerPoint.
• Exceptional communication skills, both written and verbal.
• A proactive, can-do attitude and the ability to multitask with style.
• Impeccable time management and organisational abilities.
• A team-player mindset and willingness to support wherever needed.
• Willingness to travel occasionally.

Interested? Apply now!

Wilson James is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. A criminal conviction will not necessarily be a bar to obtaining a position, however each case will be assessed on an individual basis. For information about Wilson James' commitment to Equality, Diversity and Inclusion, https://wilsonjames.co.uk/sustainability 
Wilson James have been raising standards in security, construction logistics, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK, we are dedicated to delivering tailored solutions and top-tier customer service. As a leading managed service provider, we prioritise safety, efficiency, and customer satisfaction. Joining Wilson James offers the excitement of working with diverse, vibrant clients, making for a dynamic and engaging workplace.   

Internal Applicants
At Wilson James, we support career growth and offer internal mobility to help employees explore new roles and advance within the company. Committed to promoting from within, we provide clear career pathways and continuous skill development. Unlock your potential by applying for exciting internal opportunities and new challenge

Please note that successful internal applicants will be appointed on the terms and conditions applicable for this role and as detailed above, current terms and conditions will not apply.