Vacancy Reference:
5123
Contract Type:
Full Time
Temp or Perm:
Permanent
City:
London
Closing Date:
28 December 2026
Salary:
Annual salary

Bid Coordinator

Location: Well Court, London EC4M 9DN (Hybrid Working - 60% Office Based)
Full Time | Permanent
Salary: £34,500 + Benefits

Are you highly organised, detail-oriented and a confident communicator with a flair for writing? Do you enjoy coordinating projects, managing multiple priorities and contributing to successful business outcomes?

We are looking for a Bid Coordinator to join our growing Bid Solutions team. Supporting both our Aviation & Transport and Security sectors, you'll play a key role in managing bid activities, maintaining high-quality content and helping to create compelling proposals that showcase why Wilson James is the partner of choice for our clients.

What you'll be doing:

Supporting the end-to-end bid process across a variety of exciting opportunities.
Developing, maintaining and enhancing a best-in-class bid knowledge base.
Reviewing, proofreading and refining content from subject matter experts and operational teams.
Monitoring bid opportunities through client portals and managing bid notifications.
Preparing high-quality pre-qualification questionnaires (PQQs) and request for information (RFI) submissions.
Assisting Bid Writers and senior bid leaders with content development and bid planning.
Coordinating submission documents and ensuring responses are compliant, accurate and professionally presented.
Working alongside design teams to create visually engaging bid submissions, including formatting, layouts and infographics.
Capturing actions and key decisions during bid team meetings.

What are we looking for:
We are looking for an enthusiastic and proactive individual who thrives in a collaborative environment and enjoys producing high-quality work.

Strong writing, editing and proofreading skills.
Excellent organisational skills with the ability to manage multiple priorities and deadlines.
A keen eye for detail and a commitment to quality.
Strong communication skills and the confidence to work with stakeholders across all levels of the business.
Experience in a bid or proposal coordination environment (desirable).
Knowledge of procurement processes including RFIs, PQQs and tender submissions (advantageous).
Experience using Microsoft Office applications; Adobe InDesign experience would be beneficial.
The ability to work independently while contributing positively to a team environment

What you can expect from us:
We offer more than a job. You'll benefit from a competitive rewards package, ongoing development opportunities and the chance to build a long-term career within a growing, supportive organisation that invests in its people.

Annual leave entitlement of 22 days, plus bank holidays
Competitive pension and life assurance benefits
Career development and progression opportunities, including training, apprenticeships and professional development
Health and wellbeing support, including access to an Online GP and employee assistance services
Financial and lifestyle benefits, including employee discounts and financial wellbeing resources
A supportive and inclusive culture where your contribution is recognised and valued

Ready to Apply?

If you're looking for a role where you can make an impact, continue to grow professionally and build a rewarding long-term career, we'd love to hear from you.

Apply today and take the next step with us.

Please note that we may close this vacancy early should we receive a high volume of suitable applications.

Wilson James is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. A criminal conviction will not necessarily be a bar to obtaining a position, however each case will be assessed on an individual basis.
Wilson James have been raising standards in security, construction logistics, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK, we are dedicated to delivering tailored solutions and top-tier customer service. As a leading managed service provider, we prioritise safety, efficiency, and customer satisfaction. Joining Wilson James offers the excitement of working with diverse, vibrant clients, making for a dynamic and engaging workplace.

Internal Applicants
At Wilson James, we support career growth and offer internal mobility to help employees explore new roles and advance within the company. Committed to promoting from within, we provide clear career pathways and continuous skill development. Unlock your potential by applying for exciting internal opportunities and new challenge. If you are currently employed under TUPE terms and conditions, please note that successful appointment to this role will be on Wilson James standard terms and con