Vacancy Reference:
4897
Contract Type:
Full Time
Temp or Perm:
Permanent
City:
Slough
Closing Date:
13 July 2026
Salary:
£32,000 - £34,000 pa

Aviation Vetting Officer

Permanent
Location: Slough
Hours: Full time, Monday - Friday
Pay: £32,000 - £34,000 depending on experience

We are looking for a highly organised and detail-focused Aviation Vetting Officer to join our team. In this critical role, you will manage the end-to-end vetting and pre-employment clearance process for new and existing employees, ensuring full compliance with CAA regulations, airport authority requirements, and Wilson James policies.

You will play a key part in supporting the safe and compliant mobilisation of our workforce across the Aviation sector. This role requires accuracy, efficiency, and the ability to follow established processes while handling sensitive information with the utmost confidentiality.

About the Role:

You will:

Conduct vetting for new and existing employees in line with Wilson James procedures, CAA standards, and ID pass requirements
Manage background checks (including DBS/CRC, GSAT) via the Vetting Gateway platform
Act as an Authorised Signatory for Heathrow and other Aviation sites
Oversee ID pass management
Coordinate Security Interviews and ID Centre appointments
Respond to applicant queries and provide guidance via Vetting Gateway
Chase references when required beyond automated processes
Support onboarding of pass schemes for new airport contracts
Maintain accurate records and ensure full compliance with governance standards
Provide data, reporting, and administrative support to senior stakeholders
Act as a Subject Matter Expert (SME) for Vetting Gateway and ID Gateway systems
Ensure strict adherence to GDPR and data protection policies
Carry out regular system housekeeping

Why Join Us?

Annual leave entitlement of 22 days, rising to 25 each year.
Lifestyle Benefits – Mortgage and financial advice, vouchers for various shopping outlets and food stores, employee referral scheme.
Learning & Development – we actively encourage progression and offer various eLearning courses, progression, training whilst on site, apprenticeships, and in-house training courses.
Health and Wellbeing – Life assurance scheme, access to mental health support specialists
Access to an Online GP for you and your dependents.
Financial support
Discounts on hundreds of retail sites
Cycle to Work scheme

What we are looking for:

Essential

Exceptional attention to detail
Strong understanding of GDPR and data protection practices
Proficiency in Microsoft Office and digital onboarding/vetting systems
Professional and effective communication skills
Previous administrative experience

Desirable

Experience as an Authorised Signatory
Knowledge of Aviation vetting and CAA requirements
Experience in a fast-paced, regulated environment
Strong organisational and administrative skills
Previous experience working in an airport or aviation setting
Understanding of equality and diversity principles

Interested? Apply now and let your career take off!

Please be aware that, on occasion, we may close a vacancy earlier than the advertised deadline if we receive a high volume of strong applications

Please note:

An Access NI Disclosure Check will be required for this position
Wilson James Limited have a policy on Recruitment of Ex-Offenders and Storage handling, copies of which can be made available upon request

Wilson James is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. A criminal conviction will not necessarily be a bar to obtaining a position, however each case will be assessed on an individual basis. For information about Wilson James' commitment to Equality, Diversity and Inclusion, https://wilsonjames.co.uk/sustainability
Wilson James have been raising standards in security, construction logistics, aviation services, and technology for over 30 years. With 5,000 employees and a presence across over 300 client sites all over the UK, we are dedicated to delivering tailored solutions and top-tier customer service. As a leading managed service provider, we prioritise safety, efficiency, and customer satisfaction. Joining Wilson James offers the excitement of working with diverse, vibrant clients, making for a dynamic and engaging workplace.
Internal Applicants
At Wilson James, we support career growth and offer internal mobility to help employees explore new roles and advance within the company. Committed to promoting from within, we provide clear career pathways and continuous skill development. Unlock your potential by applying for exciting internal opportunities and new challenges
If you are currently employed under TUPE terms and conditions, please note that successful appointment to this role will be on Wilson James standard terms and conditions.

Please note that successful internal applicants will be appointed on the terms and conditions applicable for this role and as detailed above, current terms and conditions will not apply.